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What is a Supplemental Report?

A Supplemental Report is filed when there is a missing information in a person’s civil registry document.

Example:

  • There is no place and date of marriage in a child’s Report of Birth
  • The name of a parent is missing from a child’s Report of Birth
  • The place of marriage is missing from a Report of Marriage

Under the Implementing Rules and Regulations of Philippine Civil Registration Laws, a supplemental report using the appropriate form may be filed to supply information inadvertently omitted when the document was registered. 

 

Who may file a Supplemental Report?

The Supplemental Report may be filed by the parent/guardian or the party concerned, if of age, who shall execute an affidavit indicating the entry/ies missed in the registration and the reasons why there was a failure in supplying the required entry.

 
Restrictions on the filing of a Supplemental Report?

The filing of a supplemental report and the affidavit of explanation shall be subject to the following restrictions:

  1. The supplemental report shall not be used in any manner to change or to circumvent the provision of Article 412 of the Civil Code of the Philippines which prohibits any change or correction of an entry in the civil register without judicial order or through administrative correction under Republic Act No. 9048, as amended.
  2. The Consular Section shall accept only one (1) supplemental report for a maximum of two (2) omitted information in any registered event. In cases where there are more than two omitted information, all papers related thereto shall be forwarded to the Office of the Civil Registrar-General.
PROCEDURE FOR FILING A SUPPLEMENTAL REPORT
  1. Proceed to Window 2, Building 3, and submit all of the required documents
  2. The Consular Officer will review all documents and inform the client if there are discrepancies that need to be corrected or any missing document that needs to be presented.
  3. If all documents are complete in form and substance, the Consular Officer will direct the client to pay the fees at the Cashier.
  4. Client will proceed to the Cashier (1st Floor, Building 3) to pay the fees
  5. After payment, Client will return the receipt to the Consular Officer at Window 2.
  6. Once the fees are settled, the Consular Officer will inform the applicant of the next steps.

 

REQUIREMENTS FOR FILING A SUPPLEMENTAL REPORT

Documentary Requirements

Original MUST be presented 

Number of Copies to be presented

  1.  Duly accomplished Supplemental Report Form

YES

0

  1. Original PSA Copy of the Civil Registry Document with the missing information

YES

0

  1. If the document with missing information is a Report of Birth: Original Saudi Birth Certificate in Arabic, if available

If Saudi BC is not available, Birth Notification (with english translation) issued by the Hospital.

YES

1

  1. English Translation of Saudi Birth Certificate or Birth Notification or Marriage Certificate, whichever is applicable

YES

1

  1. Any 3 of the following IDs/documents to support the information to be added:

    1. Passport

    2. Baptismal Certificate

    3. Voter's ID

    4. Voter's Certificate

    5. Driver's License

    6. School ID

    7. School Records/ Transcript/ Diploma

    8. NBI/Police Clearance

    9. Company IDs

    10. Employment record

    11. Medical Records

    12. Other public or private document/IDs that support the correct sought

YES

1 copy of each supporting ID/document to be submitted

  1.  Photocopy of the data page of the petitioner’s passport

YES

1

Additional Requirement if information to be supplied is the gender/sex:

  1. Medical Certification issued by an accredited government physician on the gender of the person

YES

1
 
FEES FOR SUPPLEMENTAL REPORT

Notarization of the Supplemental Report:     SR 100.00

 

Filipinos abroad may file a petition before the Philippine Consulate General in Jeddah to correct a clerical or typographical error in an entry and/or cause a change of First Name or Nickname in the Civil Register without need of a judicial order. This may be done under Republic Act 9048, as amended by Republic Act 10172.

 

What corrections can be made under RA 9048, as amended by R.A. 10172?

1. Correction of clerical or typographical errors in any entry in civil registry documents.

What is a clerical or typographical error? 

It is an obvious mistake committed in clerical work, either in writing, copying, transcribing, or typing an entry in the civil register that is harmless and innocuous, such as the following:

  • misspelled name or misspelled place of birth;
  • mistake in the entry of day and month in the date of birth
  • gender/sex (provided that this correction is not a result of a sex-reassignment)

The error must be visible to the eyes or obvious to the understanding, and can be corrected or changed only by reference to other existing record or records

Legal basis: RA 9048, as amended by R.A. 10172

2. Change of a person's first name or nickname in his/her civil registry document under the following grounds:

  • The petitioner finds the first name or nickname to be ridiculous, tainted with dishonor or extremely difficult to write or pronounce.
  • The new first name or nickname has been habitually and continuously used by the petitioner and he has been publicly known by that by that first name or nickname in the community: or
  • The change will avoid confusion

Legal Basis: Section 4, RA 9048

 

What cannot be subject to administrative correction and must undergo judicial process for correction?

Those involving the change of

  1. Nationality,
  2. Age, or
  3. Status of the Petitioner (Legitimate/Illegitimate)

 

Who can file a Petition for Correction?

Someone who is of legal age (18 years old and above) and must have a direct and personal interest in the correction being sought.

If the record to be corrected belongs to a minor, an adult who has a direct and personal interest in the correction being sought must be the one to file the petition.

Who are considered to have a direct and personal interest in the correction being sought?

  1. The owner of the relevant record;

  2. Relatives of the owner of the relevant record, namely:

    1. Spouse

    2. Children

    3. Parents

    4. Siblings (Brothers and Sisters)

    5. Grandparents

    6. Legal Guardians

  3. Authorized representative of the document owner (must present an authorization letter from the record owner)

PROCEDURE FOR FILING A PETITION FOR CORRECTION AT JEDDAH PCG

 Please note that the whole process may take around one (1) year from date of petition.

Where Procedure / Steps

JEDDAH PCG

 

 

 

 

 

 

 

 

 
  1. Proceed to Window 2, Building 3, and submit all of the required documents

  2. The Consular Officer will review all documents and inform the client if there are discrepancies that need to be corrected or any missing document that needs to be presented.

  3. If all documents are complete in form and substance, the Consular Officer will direct the client to pay the fees at the Cashier.

  4. Proceed to Cashier (1st Floor, Building 3) to pay the fees and return the receipt to the Consular Officer at Window 2.

  5. Once the fees are settled, the Consular Officer will accept the Petition for processing and preparation of the Notice of Posting.

  6. The Notice of Posting will be posted at a conspicuous place inside the Consulate for 10 Consecutive days.

  7. A Certificate of Posting will be issued at the end of the posting period.

  8. If the Consul General approves the petition, it will be sent to DFA Manila for onward transmittal to the Philippine Statistics Authority.

MANILA

 

 

 

 

 

  1. Transmittal of Records by the DFA Office of Consular Affairs (DFA-OCA) to the Philippine Statistics Authority

  2. Processing and Review by the PSA of the Petition

  3. PSA may affirm (approve) or impugn (disapprove) the decision of the Consul General

  4. PSA will transmit its decision to DFA-OCA

  5. DFA-OCA will transmit the decision to Jeddah PCG

JEDDAH PCG

 

 

 

 
  1. Once Jeddah PCG receives the decision of the PSA, it will:
  • Prepare the Certificate of Finality, if the decision of the Consul General is affirmed. 

NOTE: If the Consulate does not contact you, it means the petition has been approved and the correction will be annotated on the record being corrected
Inform the Petitioner, if the decision of the Consul General is impugned.

  • Inform the Petitioner, if the decision of the Consul General is impugned

 

 

REQUIREMENTS FOR FILING A PETITION FOR CORRECTION

Please select the Civil Registry document you wish to have corrected below:

Civil Registry Document

Documentary Requirements

Original MUST be presented 

Number of Copies to be presented

Report of Birth

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Duly accomplished Petition for Correction of Clerical Error in the Report of Birth

YES

0

  1. Original Report of Birth to be corrected, issued by the PSA

YES

0

  1. Original Saudi Birth Certificate in Arabic, if available

If Saudi BC is not available, Birth Notification (with english translation) issued by the Hospital.

YES

1

  1. English Translation of Saudi Birth Certificate or Birth Notification, whichever is available

YES

1

  1. Any 3 of the following IDs/documents to support the correction sought:

    1. Passport

    2. Baptismal Certificate

    3. Voter's ID

    4. Voter's Certificate

    5. Driver's License

    6. School ID

    7. School Records/ Transcript/ Diploma

    8. NBI/Police Clearance

    9. Company IDs

    10. Employment Records

    11. Medical Records

    12. Other public or private document/IDs that support the correction sought

YES

1 copy of each supporting ID/document to be submitted

  1. Photocopy of the data page of the petitioner’s passport

YES

1

Additional Requirement if information to be corrected is the gender/sex:

  1. Medical Certification issued by an accredited government physician on the gender of the person

YES

1

Report of Marriage

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Duly accomplished Petition for Correction of Clerical Error in the Report of Marriage

YES

0

  1. Original Report of Marriage to be corrected, issued by the PSA

YES

0

  1. Original Saudi Marriage Certificate in Arabic, if married at a Saudi Court

YES

1

  1. English Translation of Saudi Marriage Certificate, if applicable

YES

1

  1. Any 3 of the following IDs/documents to support the correction sought:

    1. Passport

    2. Baptismal Certificate

    3. Voter's ID

    4. Voter's Certificate

    5. Driver's License

    6. School ID

    7. School Records/ Transcript/ Diploma

    8. NBI/Police Clearance

    9. Company IDs

    10. Employment Records

    11. Medical Records

    12. Other public or private document/IDs that support the correction sought

YES

1 copy of each supporting ID/document to be submitted

  1. Photocopy of the data page of the petitioner’s passport

YES

1

FEES FOR PETITION FOR CORRECTION

Notarization of the Petition for Correction of Report of Birth/Marriage:           SR 200.00

 

PROCEDURE TO REPORT CONVERSION TO ISLAM
  1. Proceed to Window 2, Building 3 and submit all required documents to the Consular Officer
  2. The Consular Officer will review all documents and inform the client if there are discrepancies that need to be corrected or any missing document that needs to be presented
  3. If all documents are complete in form and substance, the Consular Officer will inform the applicant of when they can return to claim their signed Report of Conversion to Islam.
REQUIREMENTS FOR REPORTING CONVERSION TO ISLAM
Documentary Requirements Original MUST be presented Number of Photocopies to also be Submitted
1. Duly accomplished Certification for Conversion to Islam    YES 0
2. Duly accomplished Report of Conversion to Islam YES 0
3. Islamic Certification from Shariah Court     YES 4
4. English Translation of Islamic Certification from Shariah Court     YES 4
5. Copy of the Data page of Convert's Passport YES 4

 

The marriage between two (2) Filipinos or between a Filipino and a foreign national should be reported to and registered with the Philippine Statistics Authority (PSA) through the Philippine Embassy/Consulate General which has jurisdiction over the locality where the event took place.

Marriages that took place in the following region/cities fall under the jurisdiction of the Philippine Consulate General in Jeddah:
 

REGION CITIES

1. Makkah Al-Mukarramah    

 

 Jeddah
Makkah
Rabigh
Taif
2. Madina Al-Munawarrah Madinah
Yanbu
3. Tabuk     Tabuk
Duba
4. Assir Abha
Khamis Mushayt
Bisha
5. Al Baha Al Baha
Buljurashi
6. Najran Najran
Sharourah
7. Jizan Jizan

Weddings officiated in KSA but in areas NOT mentioned above are under the jurisdiction of the Philippine Embassy in Riyadh (https://riyadhpe.dfa.gov.ph/contact-us)

PROCEDURE FOR FILING A REPORT OF MARRIAGE
  1. Proceed to Building 1, and submit all of the required documents
  2. The Consular Officer will review all documents and inform the client if there are discrepancies that need to be corrected or any missing document that needs to be presented.
  3. If all documents are complete in form and substance, the Consular Officer will direct the client to pay the fees at the Cashier.
  4. Client will proceed to the Cashier (1st Floor, Building 3) to pay the fees
  5. After payment, Client will return the receipt to the Consular Officer.
  6. Once the fees are settled, the Consular Officer will inform the applicant of when they can return to claim their signed and authenticated Report of Marriage Form.
REQUIREMENTS FOR FILING A REPORT OF MARRIAGE (ROM)
Documentary Requirements Original MUST be presented Number of Photocopies to also be Submitted

1. Duly accomplished REPORT OF MARRIAGE FORM 

 YES 0 - Accomplish just 1 copy of the ROM Form.

2. Marriage Contract in Arabic, Authenticated by the Saudi Ministry of Foreign Affairs

 YES 5

3. English Translation of Marriage Contract

Note: Please verify that all the information are correct and consistent (especially of names and the date)

 YES 5
4. Copy of the Data Page of the Parties' Passports NO 5
5. Report of Conversion to Islam (For Muslim converts) with english translation.             YES  5
6. For Divorced Applicants: submit the duly notarized divorce decree.     YES 5
7. For Annulled Applicants: submit the Judicial Decree of Annulment or Declaration of nullity of his/her previous marriage. YES 5

8. For Widowed Applicants:

  1. Submit an Advisory of Marriages showing marriage to previous spouse
  2. Submit the Death Certificate of the previous spouse issued by the PSA

YES

YES

5

5
9. If application is filed more than 1 year after marriage: Notarized Affidavit of Delayed of Registration                     YES 0


 

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