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Category: Consular Services
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What is a Supplemental Report?

A Supplemental Report is filed when there is a missing information in a person’s civil registry document.

Example:

  • There is no place and date of marriage in a child’s Report of Birth
  • The name of a parent is missing from a child’s Report of Birth
  • The place of marriage is missing from a Report of Marriage

Under the Implementing Rules and Regulations of Philippine Civil Registration Laws, a supplemental report using the appropriate form may be filed to supply information inadvertently omitted when the document was registered. 

 

Who may file a Supplemental Report?

The Supplemental Report may be filed by the parent/guardian or the party concerned, if of age, who shall execute an affidavit indicating the entry/ies missed in the registration and the reasons why there was a failure in supplying the required entry.

 
Restrictions on the filing of a Supplemental Report?

The filing of a supplemental report and the affidavit of explanation shall be subject to the following restrictions:

  1. The supplemental report shall not be used in any manner to change or to circumvent the provision of Article 412 of the Civil Code of the Philippines which prohibits any change or correction of an entry in the civil register without judicial order or through administrative correction under Republic Act No. 9048, as amended.
  2. The Consular Section shall accept only one (1) supplemental report for a maximum of two (2) omitted information in any registered event. In cases where there are more than two omitted information, all papers related thereto shall be forwarded to the Office of the Civil Registrar-General.
PROCEDURE FOR FILING A SUPPLEMENTAL REPORT
  1. Proceed to Window 2, Building 3, and submit all of the required documents
  2. The Consular Officer will review all documents and inform the client if there are discrepancies that need to be corrected or any missing document that needs to be presented.
  3. If all documents are complete in form and substance, the Consular Officer will direct the client to pay the fees at the Cashier.
  4. Client will proceed to the Cashier (1st Floor, Building 3) to pay the fees
  5. After payment, Client will return the receipt to the Consular Officer at Window 2.
  6. Once the fees are settled, the Consular Officer will inform the applicant of the next steps.

 

REQUIREMENTS FOR FILING A SUPPLEMENTAL REPORT

Documentary Requirements

Original MUST be presented 

Number of Copies to be presented

  1.  Duly accomplished Supplemental Report Form

YES

0

  1. Original PSA Copy of the Civil Registry Document with the missing information

YES

0

  1. If the document with missing information is a Report of Birth: Original Saudi Birth Certificate in Arabic, if available

If Saudi BC is not available, Birth Notification (with english translation) issued by the Hospital.

YES

1

  1. English Translation of Saudi Birth Certificate or Birth Notification or Marriage Certificate, whichever is applicable

YES

1

  1. Any 3 of the following IDs/documents to support the information to be added:

    1. Passport

    2. Baptismal Certificate

    3. Voter's ID

    4. Voter's Certificate

    5. Driver's License

    6. School ID

    7. School Records/ Transcript/ Diploma

    8. NBI/Police Clearance

    9. Company IDs

    10. Employment record

    11. Medical Records

    12. Other public or private document/IDs that support the correct sought

YES

1 copy of each supporting ID/document to be submitted

  1.  Photocopy of the data page of the petitioner’s passport

YES

1

Additional Requirement if information to be supplied is the gender/sex:

  1. Medical Certification issued by an accredited government physician on the gender of the person

YES

1
 
FEES FOR SUPPLEMENTAL REPORT

Notarization of the Supplemental Report:     SR 100.00