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Category: Consular Services

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Filipinos abroad may file a petition before the Philippine Consulate General in Jeddah to correct a clerical or typographical error in an entry and/or cause a change of First Name or Nickname in the Civil Register without need of a judicial order. This may be done under Republic Act 9048, as amended by Republic Act 10172.

 

What corrections can be made under RA 9048, as amended by R.A. 10172?

1. Correction of clerical or typographical errors in any entry in civil registry documents.

What is a clerical or typographical error? 

It is an obvious mistake committed in clerical work, either in writing, copying, transcribing, or typing an entry in the civil register that is harmless and innocuous, such as the following:

• misspelled name or misspelled place of birth;
• mistake in the entry of day and month in the date of birth
• gender/sex (provided that this correction is not a result of a sex-reassignment)

The error must be visible to the eyes or obvious to the understanding, and can be corrected or changed only by reference to other existing record or records

Legal basis: RA 9048, as amended by R.A. 10172

2. Change of a person's first name or nickname in his/her civil registry document under the following grounds:

• The petitioner finds the first name or nickname to be ridiculous, tainted with dishonor or extremely difficult to write or pronounce.
• The new first name or nickname has been habitually and continuously used by the petitioner and he has been publicly known by that by that first name or nickname in the community: or
• The change will avoid confusion

Legal Basis: Section 4, RA 9048

 

What cannot be subject to administrative correction and must undergo judicial process for correction?

Those involving the change of

1. Nationality,
2. Age, or
3. Status of the Petitioner (Legitimate/Illegitimate)

 

Who can file a Petition for Correction?

Someone who is of legal age (18 years old and above) and must have a direct and personal interest in the correction being sought.

If the record to be corrected belongs to a minor, an adult who has a direct and personal interest in the correction being sought must be the one to file the petition.

Who are considered to have a direct and personal interest in the correction being sought?

1. The owner of the relevant record;

2. Relatives of the owner of the relevant record, namely:

   1. Spouse

   2. Children

   3. Parents

   4. Siblings (Brothers and Sisters)

   5. Grandparents

   6. Legal Guardians

3. Authorized representative of the document owner (must present an authorization letter from the record owner)

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PROCEDURE FOR FILING A PETITION FOR CORRECTION AT JEDDAH PCG

 Please note that the whole process may take around one (1) year from date of petition.

Where	Procedure / Steps
JEDDAH PCG	Proceed to Window 2, Building 3, and submit all of the required documents The Consular Officer will review all documents and inform the client if there are discrepancies that need to be corrected or any missing document that needs to be presented. If all documents are complete in form and substance, the Consular Officer will direct the client to pay the fees at the Cashier. Proceed to Cashier (1st Floor, Building 3) to pay the fees and return the receipt to the Consular Officer at Window 2. Once the fees are settled, the Consular Officer will accept the Petition for processing and preparation of the Notice of Posting. The Notice of Posting will be posted at a conspicuous place inside the Consulate for 10 Consecutive days. A Certificate of Posting will be issued at the end of the posting period. If the Consul General approves the petition, it will be sent to DFA Manila for onward transmittal to the Philippine Statistics Authority.
MANILA	Transmittal of Records by the DFA Office of Consular Affairs (DFA-OCA) to the Philippine Statistics Authority Processing and Review by the PSA of the Petition PSA may affirm (approve) or impugn (disapprove) the decision of the Consul General PSA will transmit its decision to DFA-OCA DFA-OCA will transmit the decision to Jeddah PCG
JEDDAH PCG	Once Jeddah PCG receives the decision of the PSA, it will: Prepare the Certificate of Finality, if the decision of the Consul General is affirmed.  NOTE: If the Consulate does not contact you, it means the petition has been approved and the correction will be annotated on the record being corrected Inform the Petitioner, if the decision of the Consul General is impugned. Inform the Petitioner, if the decision of the Consul General is impugned

 

 

REQUIREMENTS FOR FILING A PETITION FOR CORRECTION

Please select the Civil Registry document you wish to have corrected below:

Civil Registry Document	Documentary Requirements	Original MUST be presented	Number of Copies to be presented
Report of Birth	Duly accomplished Petition for Correction of Clerical Error in the Report of Birth	YES	0
	Original Report of Birth to be corrected, issued by the PSA	YES	0
	Original Saudi Birth Certificate in Arabic, if available If Saudi BC is not available, Birth Notification (with english translation) issued by the Hospital.	YES	1
	English Translation of Saudi Birth Certificate or Birth Notification, whichever is available	YES	1
	Any 3 of the following IDs/documents to support the correction sought: Passport Baptismal Certificate Voter's ID Voter's Certificate Driver's License School ID School Records/ Transcript/ Diploma NBI/Police Clearance Company IDs Employment Records Medical Records Other public or private document/IDs that support the correction sought	YES	1 copy of each supporting ID/document to be submitted
	Photocopy of the data page of the petitioner’s passport	YES	1
	Additional Requirement if information to be corrected is the gender/sex: Medical Certification issued by an accredited government physician on the gender of the person	YES	1
Report of Marriage	Duly accomplished Petition for Correction of Clerical Error in the Report of Marriage	YES	0
	Original Report of Marriage to be corrected, issued by the PSA	YES	0
	Original Saudi Marriage Certificate in Arabic, if married at a Saudi Court	YES	1
	English Translation of Saudi Marriage Certificate, if applicable	YES	1
	Any 3 of the following IDs/documents to support the correction sought: Passport Baptismal Certificate Voter's ID Voter's Certificate Driver's License School ID School Records/ Transcript/ Diploma NBI/Police Clearance Company IDs Employment Records Medical Records Other public or private document/IDs that support the correction sought	YES	1 copy of each supporting ID/document to be submitted
	Photocopy of the data page of the petitioner’s passport	YES	1

FEES FOR PETITION FOR CORRECTION

Notarization of the Petition for Correction of Report of Birth/Marriage:           SR 200.00

 

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Category: Consular Services

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The marriage between two (2) Filipinos or between a Filipino and a foreign national should be reported to and registered with the Philippine Statistics Authority (PSA) through the Philippine Embassy/Consulate General which has jurisdiction over the locality where the event took place.

Marriages that took place in the following region/cities fall under the jurisdiction of the Philippine Consulate General in Jeddah:
 

REGION	CITIES
1. Makkah Al-Mukarramah	Jeddah Makkah Rabigh Taif
2. Madina Al-Munawarrah	Madinah Yanbu
3. Tabuk	Tabuk Duba
4. Assir	Abha Khamis Mushayt Bisha
5. Al Baha	Al Baha Buljurashi
6. Najran	Najran Sharourah
7. Jizan	Jizan

Weddings officiated in KSA but in areas NOT mentioned above are under the jurisdiction of the Philippine Embassy in Riyadh (https://riyadhpe.dfa.gov.ph/contact-us)

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PROCEDURE FOR FILING A REPORT OF MARRIAGE

1. Proceed to Building 1, and submit all of the required documents
2. The Consular Officer will review all documents and inform the client if there are discrepancies that need to be corrected or any missing document that needs to be presented.
3. If all documents are complete in form and substance, the Consular Officer will direct the client to pay the fees at the Cashier.
4. Client will proceed to the Cashier (1st Floor, Building 3) to pay the fees
5. After payment, Client will return the receipt to the Consular Officer.
6. Once the fees are settled, the Consular Officer will inform the applicant of when they can return to claim their signed and authenticated Report of Marriage Form.

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REQUIREMENTS FOR FILING A REPORT OF MARRIAGE (ROM)

Documentary Requirements	Original MUST be presented	Number of Photocopies to also be Submitted
1. Duly accomplished REPORT OF MARRIAGE FORM	YES	0 - Accomplish just 1 copy of the ROM Form.
2. Marriage Contract in Arabic, Authenticated by the Saudi Ministry of Foreign Affairs	YES	5
3. English Translation of Marriage Contract Note: Please verify that all the information are correct and consistent (especially of names and the date)	YES	5
4. Copy of the Data Page of the Parties' Passports	NO	5
5. Report of Conversion to Islam (For Muslim converts) with english translation.	YES	5
6. For Divorced Applicants: submit the duly notarized divorce decree.	YES	5
7. For Annulled Applicants: submit the Judicial Decree of Annulment or Declaration of nullity of his/her previous marriage.	YES	5
8. For Widowed Applicants: Submit an Advisory of Marriages showing marriage to previous spouse Submit the Death Certificate of the previous spouse issued by the PSA	YES YES	5 5
9. If application is filed more than 1 year after marriage: Notarized Affidavit of Delayed of Registration	YES	0

 

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Category: Consular Services

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PROCEDURE TO REPORT CONVERSION TO ISLAM

1. Proceed to Window 2, Building 3 and submit all required documents to the Consular Officer
2. The Consular Officer will review all documents and inform the client if there are discrepancies that need to be corrected or any missing document that needs to be presented
3. If all documents are complete in form and substance, the Consular Officer will inform the applicant of when they can return to claim their signed Report of Conversion to Islam.

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REQUIREMENTS FOR REPORTING CONVERSION TO ISLAM

Documentary Requirements	Original MUST be presented	Number of Photocopies to also be Submitted
1. Duly accomplished Certification for Conversion to Islam	YES	0
2. Duly accomplished Report of Conversion to Islam	YES	0
3. Islamic Certification from Shariah Court	YES	4
4. English Translation of Islamic Certification from Shariah Court	YES	4
5. Copy of the Data page of Convert's Passport	YES	4

 

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Category: Consular Services

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"ALL TRANSACTIONS WITH THE CONSULATE MUST INCLUDE A COPY OF THE DATA PAGE OF THE LATEST PASSPORT 
BEARING THE HOLDER'S MOBILE NUMBER AND SIGNATURE." 

 

Passport

     e-Passport Application Form
     Request for e-Passport Validity Extension
     Request e-Passport to be Claimed at
     

Notarials

     Affidavit (General)
     Affidavit of Lost Passport
     Affidavit of Support and Consent
     Affidavit of Two Disinterested Persons for Birth
     Affidavit of Delayed Registration
     Affidavit of Discrepancy on Place of Birth
     Affidavit of One and the Same Person
     Affidavit of Consent/Advice to Marry
     Affidavit of Abandonment

 

             Special Power of Attorney
                     SPA - General
                     SPA to Claim Benefits
                     SPA to Claim Death Benefits
                     SPA to Apply for the Issuance of Certificate of Live Birth                      
                     SPA to Apply for the Issuance of Birth and Marriage Certificate                     
                     SPA to Apply for the Issuance of Certificate of Marriage
                     SPA (Joint) to Apply for the Issuance of Certificate of No Marriage (CENOMAR)                      
                     SPA to Apply for the Issuance of Birth Certificate and Certificate of No-Marriage (CENOMAR)
                     SPA for Philippine Passport Application, DSWD Clearance and Visa Application of Child/Children                                        
                     SPA to Apply for the Issuance of Diploma, Transcript of Records and Other Documents                     
                     SPA to Buy/Purchase Property                     
                     SPA to Sell Parcel of Land
                     SPA for the Transfer of Property
                     SPA to Apply for Loan Restructuring
                     SPA to Apply for Maturity Value
                     SPA to Pay Taxes for and Transfer of Property Ownership

Birth

     Report of Birth
     Passport Application Form for Infant
     Description of Child & Parents Form
     Affidavit of Paternity
     Affidavit of Abandonment
     Affidavit of Delayed Registration
     Affidavit of Joint Birth
     Affidavit of Village Head or Community Leader
     Affidavit of Legitimation
     Affidavit to Use the Surname of the Father

Marriage

     Report of Marriage

     Application for Marriage to be Solemnized inside Jeddah PCG
     Application for Marriage License
     Joint Affidavit of Contracting Parties
     Affidavit of Disinterested Person

Correction

     Petition for Change of First Name
     Petition for Correction of Clerical Error in Report of Birth
     Petition for Correction of Clerical Error in Report of Birth

Reacquisition of Philippine Citizenship

     Petition for Reacquisition of Philippine Citizenship
     Application Form for Reacquisition of Philipine Citizenship

Saudi Police Clearance

     Application for Endorsement Certificate